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Best Practices for Personnel Files
  • Did you know that there is no federal or Indiana law that requires a private-sector employer to give an employee (or former employee) access to his personnel file? 
  • In keeping records, does your business make a distinction between true personnel records and other records such as medical records and unemployment compensation records?
  • Did you know that under federal discrimination laws, employers should retain certain records for a period of at least 3 years?

Whether you employ 1 person or 1,000, you have likely wondered:

  • What documents should I be creating or keeping about my employees?
  • How long should I keep this piece of paper? 
  • Do I have to provide a copy of the file to the employee?

There are a variety of legal and practical answers to these questions and other questions you may have about employee records.    The Labor and Employment Practice Group at Bingham Greenebaum Doll hosts bi-monthly, informational lunch-and-learn presentations (formerly known as "Breakfast Briefs").  These presentations focus on various topics of interest to employers and human resources professionals.  The next presentation, “Best Practices - Personnel Files: What to Keep, Where to Keep It, and How to Respond to Requests for Files” will focus on the maintenance and use of personnel files. If you are an employer, you won’t want to miss this informative event.

Best Practices - Personnel Files: What to Keep, Where to Keep It, and How to Respond to Requests for Files Labor & Employment Lunch and Learn October 28, 2010 11:30 a.m. – 1 p.m. Bingham Greenebaum Doll offices, downtown Indianapolis 

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